Bolton Cooperative Nursery School

 

We've included a brief summary of some of the tasks on each committee position for the Cooperative.  You may choose from One Committee Assignments or select two from the Two Committee Assignments as indicted below. 

 

We strive to keep the work fairly evenly spread and minimize the amount of time required by each family. 

 

We thank all our parents past and present for all they do and have done to keep our school running smoothly for over 40 years!

 

One Committee Assignments  

Board Positions                                                     

Co-Presidents (one from 3 day class and one from 2 day class)

•Various duties including presiding over meetings

•Handle teacher staffing and contracts

 

Secretary

• Creates list of Executive Board members
• Responsible for all correspondence and written materials of the Cooperative

Co Treasurers

            Treasurer A

•disburse all monies

á      handle payroll

•complete and mail all State and Federal tax forms, as well as Unemployment and Social Security forms

Treasurer B

á      receive all monies

•prepare the Annual Budget with input from the Executive Board. 

 

Membership Chair  (3 day)

• Responsible for State paperwork
• provide all incoming members of the school with the proper paperwork and ensure it is filled out completely and remains current

 

Member at Large

• Coordinates dates with Church for meetings and committee work.
• Meets with Church officials when necessary. 

 

 

Non-Board Positions                                            

Co-Assistant Treasurers                                    2

     Asst. #1 –

• Completes Secretary of the State annual report (says ÒDocument ReviewÓ at top) 
• Prepares & distributes tuition bills 

 

     Asst. #2 –

• Assists Treasurers with Budget and/or Tax forms
• Makes bank deposits for tuition, registration fees, fines, and fundraising money

Membership Assistant                                             1 (2 day)

• Handles collection of medical forms 
• Assists Membership Chair with State paperwork
• Handles all matters regarding new incoming students. 
  
  

Licensing            (bi-annual)                                                                        1

• In July receives licensing package from Mail Chair
• Completes forms and maintains a copy for Cooperative records

 

Audit & Insurance                                                            1

á      Performs quarterly internal audits

á      handles insurance renewal

á      Provides File Clerk with the insurance policy for the Cooperative master file

 

Committee Assignment & Activation                        1

• Assigns parents to committees taking into consideration their choices as well as the qualifications needed for the position.
• Reminds people of committee tasks as dates approach, provides information sheets about each committee assignment so parents know what is expected
• Checks in periodically with all Committee Chairs to be sure things are going smoothly.
  
  

Publicity                                                               1-2

When enrollment is low, 2 people will serve on committee as directed by Executive Board, otherwise this is a one-person position

• Handles all Cooperative publicity
• Sends articles for local publications, updates flyers and distributes, updates brochure and distributes.

 

Book Club                                                               2 (2day/3day)

á      Collects forms and payment and sends order to Scholastic.

á      Packages up books and delivers to the school.  Gives to parents.

 

For any parent not choosing one of the above one committee assignments, they will choose 2 assignments as indicated below.

Two Committee Assignments
Parents will have one assignment from the Main Committees heading and one from Secondary Committees.

 

                          # People on committee

 

Main Committees                                            

 

Parent Meeting Set Up/Gifts                           4 (2day/3day)

• Sets up chairs & puts them away at Parent meetings. 
• Coordinates Teacher Gifts
  
  

File Clerk                                                               2

• Contacts committee chairs and Executive Board Members to request the necessary documentation and files as required by the State.
• Maintain a copy of the updated Bylaws and other required documents.  Shreds documents marked for distruction. 

 

Supplies                                                               1

Picks up supplies as requested by Director or Executive Board. 

Mail                                                                        2

á      Pick up mail at Post Office Box every week and put mail in the cubbies for Executive Board members or deliver to Head Teacher, depending on what it is.

á      Over the summer, give mail to the Secretary for distribution.  This assignment is a half year assignment: June – November for the first parent, December – May for the second. 

 

Computer                                                               1

• Maintains website including adding updated forms to website. 
• Maintains or assists with school computer and prints graduation diplomas. 

Helping Parent Lists                                             2 (2day/3day)

• Obtains list of students and their birthdays from Membership Chair or Membership Assistant.
• Using a calendar format, add parents for helping parent day on or close to their child's birthday then fill in the remaining days in alphabetical order.

 

Fundraiser                                                               3 (2 day/3 day)

• One chair, 2 assistants (2 day/3 day).  Assistants collect money/tickets/order forms, etc. from parents for their class.
• During the summer, the Chair brainstorms with their committee regarding what the fundraiser options will be.  The Chair brings their ideas to the Parent Meeting in August for a vote.  Once the Cooperative votes on the fundraiser(s) for the year, the committee begins the process.  If the vote was to hold a raffle, the Chair completes the State paperwork right away to ensure it is prepared in time.
  
  

Maintenance Exterior                                             3 (2day/3day)

á      All 3 families stain playscape and lay down fresh mulch. 

á      Check weekly for bees and removes or sprays nests as needed throughout the summer, into the Fall and in the Spring. – the families switch off monthly for bee patrol, i.e. one family for June, another for July, the third for August, etc. 

 

Maintenance Interior                                             4 (2day/3day)

• Paint classrooms periodically.  Other interior work may include painting cubbies as needed or other projects as requested by the Exec Board or Director.

 

 

Secondary Committees      

Gatherings                                                               2 (2day/3day)

Provides refreshments for Open House and Get Acquainted Day (if desired by Teacher).  Assists Head Teacher with Graduation (except for printing, which Computer Chair handles). 

Aquarium                                                               1

Cleans tank as requested by Director.  Takes fish home over holidays (heat is turned off in the building) and over summer break or finds a family willing to do so.  Buys fish as needed.

Laundry                                                               1

Launders curtains, costumes and other items as requested by the Director.  This is done prior to the start of the school year, and every month throughout the year.
Classroom Readiness                                   8 – 14 (depending on # of families)

Prepares classroom for the upcoming year.  This includes cleaning toys, wiping down cubby surfaces, walls, and cubbies.  The Director or Exec Board may request other tasks.  No children.  The Chair sets the date for the upcoming year in May. 

Calendar                                                               1

Creates calendar for the year.  Coordinates dates with Committee Assignment & Activation person to include pertinent dates on calendar.  Posts a copy of calendar on bulletin board.  Sends reminders to Cooperative in cubbies for upcoming activities and events as needed.

 

Bulletin Board                                                      4 (2day/3day)

Split into 2 halves of the year.  The first 2 day/3 day team prepares the board for the beginning of the year and in October updates it with the fall theme.  The second team takes over for winter and spring and updates board with themes for those 2 seasons.